The Donation App

Gift Aid Done & Dusted, on Autopilot!

Who else wants to receive Gift Aid cash without even lifting a finger?

Discover the best solution for you
A circular digital display showing a monetary value of 2000 million pounds.

Are you aware UK charities lose out on an astounding £600 million in unclaimed Gift Aid every year?

Source: UK Government white paper

So, Why Is Free Charity Cash Such A Challenge To Collect?

A man sitting at a table with two dogs on either side, both dogs appear to be barking or yawning.

  • Without the right processes in place, opportunities to claim Gift Aid slip through the cracks.

  • This is especially the case for one of the most popular payment methods - bank transfer! No tick box, no Gift Aid — it’s like money left on the table.

  • Manually entering donations, chasing forms, filling reports — time-sucking tasks that drain your team.

  • Volunteers are amazing people, but often overstretched or unavailable when it matters most.

  • Uncertainty around eligibility, claim limits, and donation types often leads to cautious under-claiming. Without clarity, charities risk missing out on legitimate Gift Aid they could otherwise recover.

  • Get it wrong, and you could face rejected claims — or worse, fines and penalties.

BUT, HERE’S THE GOOD NEWS…

You Can Choose Between A Tailored Software Solution Or A Managed Service Solution. Either Way, We Take Care of All The Heavy Lifting!

SOFTWARE SOLUTIONS

Designed for effective teams that want to amplify their effort and maximise their impact

Screenshot of a donation dashboard from The Donation App, showing metrics such as total donors (618), total donations (£3.0 million), unclaimed gift aid (£732.5 thousand), accepted gift aid (£0), and received gift aid (£2.8 thousand). The interface includes menu options like Dashboard, Donations, Donors, Gift Aid, and GASDS, and a user profile named Fred Green.

Fully Automated Software

  • Burn the forms, not your time! Wave buh-bye to boring paperwork - for good!

  • No paper, no hassle, no drama. Just smooth, smart systems that stay out of your way.

  • Give your fundraising a boost with competitions and irresistible incentives that get people talking and giving!

  • Automated, regular, and totally hassle-free! Never leave free money on the table again.

  • No detours, no deductions. Funds flow from HMRC to your bank, in one smooth move.

Partially Automated Software

  • Keep it lean, mean and flexible—admin that bends, not breaks.

  • Receive donations however you like—-Integrated, manual, or a bit of both.

  • Give your fundraising a boost with competitions and irresistible incentives that get people talking and giving!

  • No reports to run, absolutely no fuss. Just point, shoot, and get paid.

  • No detours, no deductions. Funds flow from HMRC to your bank, in one smooth move.

MANAGED SERVICE SOLUTIONS

Perfect for charities that prefer a hands-off, hassle-free end-to-end service

A group of diverse colleagues in a modern office, seated around a conference table, clapping, with a woman standing near a whiteboard with charts. Large windows and potted plants are in the background.

Fully Managed Service

  • We will implement a tailored Gift Aid approach designed to help you claim more — safely and compliantly. We review how donations are given and how donors are asked about Gift Aid, helping more supporters opt in. We identify missed or under-claimed donations and streamline your processes so every eligible gift is captured, checked, and claimed efficiently — maximising the Gift Aid you receive without adding compliance risk.

  • We automatically check donor details against HMRC Gift Aid rules and securely capture and store Gift Aid declarations. Smart checks validate names, addresses, dates, and donation amounts, ensuring every record is accurate, compliant, and ready to claim — with a clear audit trail if you ever need it.

  • We submit Gift Aid claims directly to HMRC for faster, more accurate processing. Claims are monitored automatically, and any that are rejected are quickly identified and resubmitted where possible. Every submission is fully documented, with clear, audit-ready donor records to support each claim.

  • Regular reports show exactly what’s been claimed and what’s been received, with clear year-end summaries ready for audit. All records are securely stored and retained in line with HMRC requirements.

  • We stay on top of HMRC rules so you don’t have to. You get expert guidance, best-practice advice, and proactive recommendations to help you claim more Gift Aid while reducing compliance risk.

Partially Managed Service

  • We advise on a tailored Gift Aid maximisation strategy to help you increase eligible claims while staying fully compliant with HMRC rules. This includes reviewing your donation journeys and donor communications to highlight ways to improve Gift Aid opt-in rates, identifying missed or under-claimed opportunities, and recommending process improvements so more eligible donations can be captured and claimed efficiently — without increasing compliance risk.

  • Automated checks confirm donor eligibility against HMRC Gift Aid rules, while secure digital capture and storage of Gift Aid declarations provide full audit traceability, complemented by intelligent validation of donor data—including name, address, date, and donation amount—to ensure every record is fully compliant before submission.

  • We support you with submissions to ensure fast, accurate claim processing. Claims are monitored in real time, and any rejections are automatically identified and resubmitted where possible to maximise recovery. Every submission is fully documented, with audit-ready donor records included as standard.

  • Regular reports show exactly what’s been claimed and what’s been received, with clear year-end summaries ready for audit. All records are securely stored and retained in line with HMRC requirements.

  • We stay on top of HMRC rules so you don’t have to. You get expert guidance, best-practice advice, and proactive recommendations to help you claim more Gift Aid while reducing compliance risk.

Don’t Just Take Our Word For It…

We’ll let our delighted clients do all the talking!

  • Five gold stars in a row.

    "Fantastic experience... I've tried other apps in the past, but this one surpasses them by miles. Big thanks to Joe and the team."

    Peter, Snr Pastor, House of Faith

  • Five yellow stars in a row

    "Extremely helpful, friendly and proactive throughout the whole process of setting up our Gift Aid and navigating the HMRC requirements.”

    Glen, Trustee, The Susanne Beer Cello Corner

  • Five yellow stars in a row

    "So easy for us to use by the extremely informative and attentive Joe! Easy to claim our gift aid. Better than I could have hoped for”

    Sheryl, CEO, The Smith Brothers Foundation

  • Five yellow stars in a row.

    "The Donation App is very easy to navigate. The gift aid claims were really speedy and we are happy with the overall customer experience"

    Sami, General Manager, Jai Dog Rescue

  • Five gold stars in a row.

    "We selected The Donation App from a list on the HMRC website - so glad we did! The software is user-friendly and straightforward to setup."

    Ian B, Treasurer, 2120 (Whitney) Squadron RAF

  • Five yellow stars in a row.

    "The donation app is invaluable in allowing us to record donations and to reclaim the gift aid due. The support has been first rate.”

    Stephen, Director, Madcatters’ Haven

  • Five yellow stars in a row, representing a five-star rating.

    "Easy to setup and our donors now find it much easier to donate to us. The support team is helpful. Highly recommended!"

    Mercy A, Trustee, Godly Youths Ministry